M.J. O’ Connor Solicitors Data Protection Policy Statement
At M. J. O’Connor Solicitors we take your privacy seriously. It is important that you know exactly what personal information that you provide to us, why we gather it and what it means to you. This document is provided pursuant to our obligations under the General Data Protection Regulation (GDPR) which came into force on the 25 May 2018. From that date the GDPR together with applicable Irish requirements will amend the existing Data Protection Law and place increased accountability and transparency obligations upon all organisations when using your information. The GDPR will also introduce changes which will give you greater control over your personal information, including the right to object to processing of your personal information where that processing is carried out for business purposes.
Please take time to read this notice carefully.
This summary explains the most important aspects of how we use your information and what rights you have in relation to your personal information.
- Who we are.
Throughout this document “we”, “us”, “our” and “ours”, refers to our firm M. J. O’Connor Solicitors. Your information is held by M. J. O’Connor Solicitors. For more information about who we are generally please refer to our website www.mjoc.ie.
- The information which we collect about you that we will hold
- Data to indentify you including your contact information.
- Your financial details/financial circumstances insofar as they relate to the business which we carry out on your behalf.
- Your marital status.
- Information about you provided by others, for example medical reports.
- Information which you have consented to us using
- Other personal information such as telephone details, photographic id, PPS numbers and information provided when exercising your rights under Section 10 below.
Sometimes we may use your information even though you are not our client. For example you may be a beneficiary, a guarantor, a director or a representative of a client of ours or be a potential client making contact with us for the purposes of using one of our services.
- When we collect your information.
We collect information;
(i) You give us.
(ii) Information from your use of our services or our website(s) and/or mobile apps and
(iii) Information provided to us by third parties not specified above.
- How we use your information on a legal basis.
We use, and share, your data where;
- You have agreed or explicitly consented to the using of your data in a specific way by the completion of a Section 68 letter/Terms & Conditions of Engagement.
- Where the use is necessary in relation to a service which we have contracted to provide for you and/or when you elect to use our services, or because you have asked us for something to be done.
- Where the use is necessary because we have to comply with a legal obligation.
- Where the use is necessary to protect your interests.
- Use for our legitimate interests (to which you may object) such as managing our business, providing information regarding the services we provide, conducting marketing activities, training and/or quality assurance.
- How/if we use automated processing or “analytics”.
We do not presently use automated processing or analytics but were we to do so in the future we might elect to analyse your information using automated means to;
- Help us understand your needs and develop our relationship with you.
- Help us offer you services which we believe will be of interest to you.
- We might also use automated processing to assist in compliance with our legal obligations in connection with the prevention of money laundering, fraud and terrorist financing.
- Who we share your information with.
When providing our services to you we may share your information with;
- Your authorised representatives
- Third parties with whom
(i) We need to share your information to facilitate the services which you have requested and
(ii) When you ask us to share your information.
- Service provider who provides us with Court and/or legal services required to completed the service which we have contacted to provide to you.
- Statutory and regulatory bodies (including Central and Local Government) and Law Enforcement authorities.
- Third parties in connection with the services we provide when a person is making enquiry or complaint and with whom we are obligated to co-operate.
- Pension fund administrators, Trustees collecting investments, undertakings and pensions Trustees, insurers/reinsurers, insurance bureaus.
- Health care professionals and medical consultants.
- Accounting and/or other financial professionals
- Engineering consultants.
- Business or joint venture partners.
- How long we hold your data.
The length for which we hold your data is subject to legislation and regulatory rules which we must follow as set by the Law Society of Ireland.
- Implications of not providing your Data:
If you do not provide information we may not be able to;
- Provide the service which you require.
- Continue to provide and/or renew or existing services.
- We will tell you when we ask for information which is not a requirement and/or is not needed to comply with our legal obligations.
- Using Companies to process your information outside of European Economic area (EEA).
At this point in time there are no circumstances in which we would have the requirement to use a Company to process your information outside of the EEA.
- How to exercise your information rights including the right to object
From the 25 May 2018 you will have several enhanced rights in relation to how we use your information including the right, without undue delay, to;
- Find out if we use your information, access your information and receive copies of your information.
- Have inaccurate/incomplete information about you updated.
- Object to particular use of your personal data for our legitimate business interests or direct marketing purposes.
- In certain circumstances to have your information deleted or our use of your data restricted.
- In certain circumstances a right not to be subject to solely automated decisions and/or where solely automated decisions are made, a right to have a person review such decision.
- Exercise the right to data portability (i.e. obtain a transferable copy of your information we hold in order to transfer it to another provider).
- Withdraw your consent at any time where processing is based on consent.
These enhanced rights are available from the 25 May 2018.
If you wish to exercise any of your data rights you can contact us at ;
MJ O Connor Solicitors
Tel: +353 53 9122555
If we are unable to deal with your request fully within a calendar month (due to the complexity and/or number of requests) we may extend this period for a further two calendar months and we shall explain the reason why. If you make a request electronically we will try to provide you with the relevant information electronically.
You have the right to complain to the Data Protection Commissioners or another Supervisory Authority. You can contact the office of the Data Protection Commissioner at;
Telephone: +353 01761 104 800 or
Lo call number: 1890 252231
Fax: +353 57 868 4757.
Postal address: Data Protection Commission, Canal House, Station Road, Portarlington R32 AP23, Co. Laois.
We may up date our Data Privacy notice from time to time. Any updates will be made available and where appropriate duly notified.